Terms & Agreement

[Event Name]
[Customer's Name]
[Street Address]
[City, State Zip]
[Phone Number]
[Email Address]
 

This agreement, completed on [Month Day, Year] is between [Event Planner’s Name] and [Company's Name]. Under this agreement, the [Company's Name] hire [Event Planner’s Name] as their Event Planner and event coordinator for their event scheduled on [Month Day, Year].

Explanation of Services
 

[Event Planner’s Name] will provide the following event planning services* for the [Company’s Name]:

• [List Services]
• [List Services]
• [List Services]
• [List Services]
• [List Services]

Performance of Services

• [Company's Name] will rely on [Event Planner] to work as many hours as reasonably necessary to fulfill all obligations under this agreement.
• [Company's Name] may not change the date, time or location of the event without first contacting and advising [Event Planner] of said changes to determine if [Event Planner] is still available to provide services. If changes are made and [Event Planner] is unavailable to provide services then [Event Planner] is released from all contract and obligations, and shall in no way be held responsible or liable in any manner whatsoever for non-performance. [Company’s Name] also forfeits the deposit for non-compliance with this agreement.
• [Event Planner] shall arrive at the Event location at an agreed upon time to meet the vendors at least three hours prior to start of ceremony. [Company’s Name] understand and agree that [Event Planner] shall not be responsible or held liable in the event [Event Planner] is prohibited from providing Event day services due to illness, hospitalization, auto accident, transportation breakdown/disruption, traffic difficulties, acts of God such as hurricanes or inclement weather or other unforeseen incapacitation or other cause of non-arrival on the day of the Event. [Event Planner] will make every attempt to notify [Company’s Name] and to provide for a substitute Event Consultant who can provide services if time and resources permit. In any event, [Company Name], their agents and assigns shall NOT be held liable for any compensation or any damages (including punitive) due to non-performance of any service resulting from such incapacitations, non-arrival, errors and/or omissions of any type.

Payment and Billing Schedule

[Company’s Name] agree to pay [Event Planner] a total of $____ for the services provided. This signed agreement along with a non-refundable retainer fee or deposit in the amount of $______ to [Event Planner] is required to reserve your Event date. The deposit will be subtracted from the total payments owed by [Company’s Name] upon completion of the services. The remaining balance of $______ is due on [Month Date, Year], two weeks before the Event date. In the event that the balance is not paid in full at least two weeks before the Event date, the reservation is released and other clients will have the opportunity to reserve it. If the Event location is more than ____ miles away from [Office Location], a total of $______ will be due to the Event Planner two weeks before the Event date to cover travel expenses. [Company’s Name] are responsible for paying for vendor products and services in full and accepts responsibility for purchasing items needed for the Event ceremony and reception. If [Company’s Name] request any special provisions or services from [Event Planner], these details shall be submitted in writing no later than three weeks prior to the Event date. The details and fee structure will then be noted in an addendum to this agreement.
 

Expense Reimbursement

All expenses incurred by [Event Planner] during the performance of this Agreement shall be the sole responsibility of [Company’s Name]; provided, however, those expenses already agreed upon by both parties to be the responsibility of [Company’s Name]. If other expenses arise during [Event Planner’s] performance of this agreement, [Event Planner] shall obtain prior consent of [Company’s Name] before [Event Planner] can be reimbursed.
* Running any Event related errands is not included

Term

[Company’s Name] and [Event Planner] agree that this agreement shall commence on the above date and terminate on [Month Day, Year].
Amendment
This agreement may be modified or amended in writing, if the writing is signed by the party obligated under the amendment.

Governing Law
 

This agreement shall be governed by the laws of the State of [State].
Notice
Any notice or communication required or permitted under this agreement shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in the beginning of this agreement or such other address as one party may have furnished to the other in writing.
Waiver of Contractual Right
The failure of either party to enforce any provision of this agreement shall not be construed as a waiver of limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this agreement.
Waiver of Contractual Right
The failure of either party to enforce any provision of this agreement shall not be construed as a waiver of limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this agreement.
 

Conditions

• [Company's Name] is responsible for selecting all vendors.
• [Company’s Name] is accountable for directly paying all vendors in full for services and/or products.
• [Company name] does not hold responsibility for vendor services and/or products.
• [Company’s Name] must provide the Event Planner a complete list of vendor names, vendor contact information and schedule at least three weeks before the Event date or at the moment this contract is signed.
• [Event Planner] releases all photographs, videos or other recording media in which the Event Planner is in, or a part of, in any manner or for any purpose they wish.
• [Company’s Name] releases all photographs of them, the ceremony site and reception site on the Event Planner’s website for viewing. [Company’s Name] acknowledges that this is for promotional purposes only and do not expect any compensation of any kind. There shall be no expiration period for this permission.
• In the event that a lawsuit transpires the losing party will pay the winning parties legal fees, court costs and attorney fees.

I look forward to working with you and assisting you in making your Event day better than you ever envisioned!

In witness whereof, the undersigned has executed this Event Planning Agreement as of the date stated above.